BY-LAWS FOR NATIONAL JUNIOR HONOR SOCIETY CHAPTER
Stonewall Jackson Middle School
NAME AND PURPOSE
Section 1: The name of this organization shall be the “Thomas Jonathan Jackson Chapter” of Stonewall Jackson Middle School.
Section 2: The purpose of this organization shall be to create enthusiasm for scholarship, to stimulate a desire to render service, to promote leadership, to develop character, and to encourage citizenship in the students of Stonewall Jackson Middle School.
Section 3: The National Junior Honor Society (NJHS) shall be under the sponsorship and supervision of the National Association of Secondary School Principals (NASSP), 1904 Association Drive, Reston, VA 22091.
Section 1: The Principal shall reserve the right to approve all activities and decisions of the chapter.
Section 2: The Principal shall annually appoint a chapter adviser, who may serve consecutive terms. (The term “adviser,” shall also mean “co-adviser” in years when two advisers are appointed.)
Section 3: The Principal shall be a part of the local school district appeal process for non-selection or dismissal cases.
THE CHAPTER ADVISER
Section 1: The chapter adviser shall be responsible for the direct, day-to-day supervision of the chapter and act as liaison between faculty, administration, students, and community.
Section 2: The chapter adviser shall maintain files on membership, chapter history, activities, and financial transactions. The chapter adviser shall send the annual activity report to the national office.
Section 3: The chapter adviser shall regularly review each member for compliance with Society standards and obligations.
Section 4: The chapter adviser shall help the chapter officers understand and carry out their duties.
Section 1: The faculty council shall consist of five voting faculty members appointed annually by the principal. No principal may be included on the faculty council.
Section 2: The term of the faculty council shall be one year. Members may be appointed to consecutive terms.
Section 3: The chapter adviser shall be an ex-officio, non-voting, sixth member of the faculty council.
Section 4: The faculty council shall put on probation those students who fall below the membership standards determined by the faculty council. Students on probation cannot attend, induction ceremony, social events, activities, etc. until their achievement meets the standards. They will receive counsel and support from the faculty council.
Section 5: The faculty council shall meet at least once a year to select members and to consider dismissal, non-selection, and warning cases.
Section 1: Membership is an honor bestowed upon a student. Selection for membership is by a faculty council and is based on outstanding scholarship, character, leadership, service, and citizenship.
Section 2: The faculty council shall reserve the right to award honorary membership to school officials, principals, teachers, NJHS advisers, or adults in recognition of outstanding service rendered to the school in keeping with the purpose of the National Junior Honor Society.
Section 3: Candidates become members when inducted at a special ceremony.
Section 4: A National Junior Honor Society member who transfers to another school and brings a letter from the former principal or chapter adviser to the new school adviser shall be accepted automatically as a member in the new school’s chapter. Transfer members must meet the new chapter’s standards within one semester in order to retain membership.
Section 5. Members who resign or are dismissed are never again eligible for membership or its benefits.
SELECTION OF MEMBERS
Section 1: To be eligible for membership the candidate must be a 7th or 8th grader who completed at least 1 semester at Stonewall Jackson Middle School.
Section 2: Candidates must have a cumulative scholastic average of 3.50. For current seventh graders, this shall be based upon both semesters of the sixth grade and the first semester of seventh grade. For eighth graders, it shall be based upon both semesters of sixth grade, both semesters of seventh grade, and the first semester of eighth grade. Candidates shall then be evaluated on the basis of service, leadership, character, and citizenship.
Section 3: Prior to selection, the following shall occur:
a. Students’ academic records shall be reviewed to determine scholastic eligibility.
b. Students who are eligible scholastically (“candidates”) shall be notified and asked to complete and submit the “Student Activity Information Form” for further consideration for selection.
c. The faculty shall be requested to evaluate candidates determined to be scholastically eligible using the official evaluation form provided by the chapter adviser.
d. The faculty council shall review the Student Activity Information Form in order to determine membership.
Section 4: The selection of each member to the chapter shall be by a majority vote of the faculty council, consisting of five faculty members appointed by the Principal. The chapter adviser (or co advisers) shall be the sixth (or sixth and seventh) non-voting, ex-officio members of the faculty council.
Section 5: A description of the selection procedure shall be published in an official school publication which is widely available in a timely fashion to all students and parents of the school. The selection procedure shall be determined by the faculty council and shall be consistent with the rules and regulations of the National Junior Honor Society.
Section 6: The National Council and the NASSP shall not review the judgment of the faculty council regarding selection of individual members to local chapters.
Probation, Dismissal, and Resignation
Section 1: Members who fail to maintain the academic cumulative scholastic average of 3.50 and/or citizenship requirements stipulated in the Membership Responsibilities section of these bylaws will be placed on probation. The member has one quarter in which to be in good standing or will be subject to dismissal.
Section 2: A member will also be placed on probation for failing to turn in the required number of service hours by the deadlines set by the sponsor. If a member warrants disciplinary action, the member will be subject to probation or immediate dismissal.
Section 3: Members on probation will be notified in writing and will not be allowed to participate in chapter activities during the probation period, but will still be required to attend the meetings. The probation period will be for one entire nine weeks.
Section 4: If a member is placed on probation a second time during the school year, the member is subject to dismissal. The member will be notified in writing by the sponsors of the right to a hearing to explain any extenuating circumstances related to the second probation. The member also has the right to resign prior to the dismissal.
Section 5:. Resignation from the NJHS shall involve the submission of a written statement by the resigning member that is dated and signed by both the student and his/her parent(s). Verbal resignations are insufficient to end membership.
Section 6: A member who resigns or is dismissed will not be eligible for the NJHS the following year.
Section 7: Members who fall below the standards which were the basis for their selection shall be promptly warned in writing by the chapter adviser and given a reasonable amount of time to correct the deficiency, except that in the case of flagrant violation of school rules or civil laws. A member does not, necessarily, have to be warned.
Section 8: In all cases of impending dismissal, a member shall have a right to written notification of charges and a hearing before the faculty council.
Section 9: A member who has been dismissed may appeal the decision of the faculty council under the same rules for disciplinary appeals in the school district.
Section 10: The National Council and the NASSP shall hear no appeals in dismissal cases.
NOMINATION AND ELECTION OF OFFICERS
Section 1: The chapter shall include the offices of President, Vice-President, Secretary, Treasurer, and Historian.
Section 2: The officers’ election shall be determined by votes from the members of the chapter. Election of the following school year’s officers shall be held in the early fall of the next school year.
Section 3: Officers shall be elected by a majority vote of all members. The chapter advisor shall count votes.
MEMBERS DUTIES AND RESPONSIBILITIES
Section 1: Candidates are required to uphold all standards by which they were selected according to the NJHS Bylaws once they have been notified of qualifying for the NJHS. Once inducted as full members, members must maintain the same standards by which they were selected.
Section 2: Members must maintain a cumulative scholastic average of 3.50 each grading period. Members must follow school and county guidelines for behavior.
Section 3: Members must complete and turn in to the sponsor at least 6 service hours EACH semester, for a total of 12 hours. Community service logs must be turned in by the end of each quarter to be verified by the chapter advisor. All service hours must be documented during the correct semester service hour sheet designated by the sponsor. If a member chooses to complete service hours over the summer, they may use these for the first semester requirement. All other service hours will be counted in the semester which they are performed.
Section 4: Members must attend all regular and special meetings of the chapter. If a member is absent from school on the day of a meeting, it is his/her responsibility to contact the Chapter Advisor to receive an excused absence. Failure to attend meetings without prior approval from the sponsor may result in disciplinary action which can include loss of privileges or dismissal from the chapter. If a member misses 3 general business meetings, it will result in grounds for dismissal from the NJHS.
EXECUTIVE COMMITTEE’S RESPOSIBILITIES
Section 1: The executive committee shall consist of the officers of the chapter and the chapter adviser.
Section 2: The executive committee shall have general supervision of the affairs of the chapter between its business meetings, make recommendations to the chapter, and determine and perform such other duties as are specified in the chapter by-laws. All action and recommendations of the executive committee shall be subject to the review of the chapter membership.
Section 3: The executive committee shall have the responsibility for ensuring that chapter activities and procedures follow school policy and regulations.
Section 4: The president is a motivator, aspirer, manager, and guide for other members. The president is responsible for compiling with the NJHS executive staff a calendar of events, activities, committees and respective chairpersons. The president presides over all NJHS meetings and activities facilitating with the chapter advisor for timely completion of requirements. The president ensures each meeting has a documented record of minutes. The president serves in the absence of the treasurer. The president ensures each delegated committee completes an end-of-the year report and in turn, completes a documented report to the chapter adviser. The president ensures an avenue of NJHS business and information is available to all members. The president is responsible for assigned duties not covered as delegated by the NJHS chapter advisor within the realm of NJHS national standards and practices.
Section 5: The vice-president serves in the absence of the president and assists the president in duties and responsibilities. The vice-president’s duties include: meeting with committee chairpersons, keeping a record of all projects delegated to committees, periodically sitting with each committee at its meetings, keeping a list of each committee’s time-line. The vice-president may be assigned other duties and responsibilities as deemed necessary within the realm of the NJHS national standards and practices.
Section 7: The secretary keeps attendance and documents in minutes each meeting as assigned by the chapter advisor. The secretary forwards within 3 days a copy of the minutes to the president, who in turn, forwards within 4 days a copy to the chapter advisor. The secretary maintains a tracking system (to include a home telephone list) of membership. The secretary reads the past minutes to the membership. The secretary may be assigned other duties and responsibilities as deemed necessary within the realm of the NJHS national standards and practices. Minutes must follow the headings found on the agenda.
Section 8: The treasurer monitors and records all financial matters of the NJHS. The treasurer maintains a current income/expense sheet (general ledger) and completes all forms necessary for the accounting of funds for expenditures and deposit. The treasurer may be assigned other duties and responsibilities as deemed necessary within the realm of the NJHS national standards and practices
Section 9: The historian is in charge of taking pictures, preparing a scrapbook, and keeping a log of all chapter activities.
Section 1: Fundraising Committee is responsible for organizing fundraising activities for the school year. At the first committee meeting for the upcoming school year the committee will elect a chair and co chair for the committee.
Section 2: Community Service Committee is responsible for organizing committee a minimum of 2 community service activities/projects for the school year. At the first committee meeting for the upcoming school year the committee will elect a chair and co chair for the committee.
Section 3: Social Committee is responsible for assisting in planning social activities for the organization to include the annually induction ceremony. At the first committee meeting for the upcoming school year the committee will elect a chair and co chair for the committee.
Section 4: The Chapter Advisor reserves the right to create additional committees as needed.
Section 1: The chapter shall be involved in at least one service project during the school year.
Section 2: Each nine-week grading period, members shall individually volunteer for one service activity and record the service on the verification sheet. Verification sheets must be turned in by the end of each nine weeks to the chapter advisor.
Section 3: These projects shall have the following characteristics: fulfill a need within the school or community, have the support of the administration and the faculty, be appropriate and educationally defensible, and be well-planned, organized, and executed.
Section 4: Each member is responsible for a minimum of 6 service hours per semester; an adult must sign notice of the service hours.
Sections 5: Any member not earning these hours will be subject to dismissal.
These By-Laws will be reviewed annually by the Chapter Members. NOTE: BY-LAWS MUST BE CONSISTENT WITH THE NATIONAL JUNIOR HONOR SOCIETY CONSTITUTION AND HANDBOOK. Any recommended change must be approved by the faculty council and the principal. Upon approval of the recommended change, it will be reviewed and put to a vote by the membership. Two-thirds vote will establish a change. Sections dealing with revisions to the procedures for selection, disciplining, and dismissal of members can be changed only by the Faculty Council, though input from the chapter is allowed.